Productivity is a topic you have probably searched for on Google. There are thousands of gurus trying to sell you the idea of the ultimate system when, in reality, it is simpler than that.

Don’t be fooled; productivity is not about complex systems or automating everything. Productivity is about knowing when to push and when to stop, understanding what to do and what not to do. Above all, it’s about thinking long-term and pursuing things that genuinely interest you.

What follows is a solid list of simple tips which help keep you focused and productive.

I’ve consumed a few pieces of content recently which all seem to converge around a central theme.

A good friend recommended I read the book Hope and Help for your Nerves, a book originally written in the 1960s by Dr. Claire Weekes, because it provides a simple framework for beating the cycle of anxiety once and for all.

I found myself occasionally wincing at some of its dated references¹, but mostly, I found myself unable to put the book down.

Every time she starts a new chapter, she introduces a new character who is undergoing some form of nervous breakdown, and I find myself completely captivated because I can 100% see myself in the vast majority of these people.²

So what is this simple framework for taming anxiety once and for all?

1. Facing (confronting anxiety instead of avoiding it)
2. Accepting (being okay with the situation without adding resistance)
3. Floating (pretending you’re on a cloud, allowing feelings and sensations to come and go without resistance)
4. Letting Time Pass (understanding that recovery takes time)

Today, I’m supposed to be camping with my family, but I woke up feeling horrible, so I stayed back while my wife and kids took off.

After taking a nap, I decided that it was the perfect day to work through my YouTube “Watch Later” backlog.

Near the top of my list was a TEDx talk from Olympian Deena Kastor where she shared her technique for introducing joy into the things we dread the most.

This was the "chaser" to the "shot" provided by Dr. Weekes.

I used to find it easy to introduce joy into my life. I loved running my own business and deciding that we’d spend every single lunch playing Super Smash Bros. for the N64.

It saddens me to admit that for the last few years, I’ve found it increasingly difficult to do stuff like that. Being silly feels challenging, even when it involves playing a game at the playground with my kids. If I’m being honest, it sometimes feels like I’m not worthy of feeling joy or happiness.

Deena shared how she used to hate her Sunday morning long runs because, well, have you ever had to get up at 4am to run 15 miles with a group of people who are physiologically already faster than you?³

She later realized that by giving into the dread, she was admitting defeat even before taking the first step of the run.

After she decided to put on her favorite outfit, eat her favorite breakfast, and find other ways to inject joy into the situation, those long runs became her favorite part of her job. And it made her realize that she could infuse joy into all areas of her life, which ultimately made her life more filled with joy.

Another video on my Watch Later list was from Cal Newport about dopamine sickness.

Cal invents a lot of terms, but I do not want him to stop because these terms seem to always click with me.

One of those terms is “dopamine sickness”, which is when your brain is unable to focus for long periods of time because you’ve spent so much time feeding it quick hits of dopamine whenever you’re bored.

He also coined “deep procrastination”, which is when you are physically unable to do your job, even when you’re under deadlines or other types of pressure.

I said in my original link to this video that his solutions to these problems are “infuriatingly simple”, because to be honest, all of the advice that I’m seeing in all of these pieces is blindingly obvious with the gift of hindsight.

It all seems to boil down to “be an adult.”

And I define “being an adult” as “have a vision for what it is you want to do, and then focus all your efforts on achieving that vision.”

So between those three pieces of media, I feel like I’ve got a good strategy for finally making solid progress on my anxiety and depression issues.

First, I need to be crystal clear on my vision. Who do I want to be? What do I want to do?

When I’m clear on that, I need to figure out what aspects of that vision give me fear. Then, I need to find trusted advisors to help me devise a game plan to address those fears. And when some of those fears inevitably materialize, I need to have confidence that I’ll be able to work through them.

I need to be more rigid about building systems for myself and sticking to them. There are an endless amount of productivity hacks out there, but I need to start simple: time box my calendar at the beginning of the week and hold to those boxes. Include all the boxes necessary to feel like I’m making progress both personally and professionally.

Whenever I get frustrated about a problem, I need to infuse joy into the situation. I need to simplify the problem and take the tiniest of steps towards solving it.

Finally, I need to be more intentional about how I use technology. Intention is tough to define without a vision, which is why I need that vision first. Getting rid of my iPhone is probably a helpful step in defining that direction.

I believe those are the steps I need to take in order to start seeing a decrease in my general anxiety levels and an increase in my happiness with life levels.

That’s why your goal should be to be about 80%-85% utilized. You may have a less productive day here or there, but this slight inefficiency will prevent larger failures when fires inevitably pop up from time to time.

My secret to getting so much done is rarely operating at full capacity. My philosophy on this is simple—if you take care of the days, the years take care of themselves.

We know that this is right intrinsically, but many of us choose to ignore it to our own detriment. If I told a runner to sprint at 100% effort, they might be able to sprint for a minute before they would have to slow down or stop completely. But, if told them to run at 75% of their max effort, they could go on for hours. Same person. Same body. The only difference is what capacity they are operating at.

So instead of trying to get everything done, the better solution is to get the right things done (at the right capacity). But figuring out what the right things are is a challenge all its own.

A few years ago, I heard similar advice, but it used a car’s RPM gauge as the example.

There’s a reason your car can go up to 140 MPH: if you created a car that ran in the red all the time, it would break down all the time.

Most of us drive our cars in an optimally designed range so it can last way longer.

So it goes with our own bodies. We aren’t meant to sprint for :checks calendar: 12 years straight with no breaks.

Notice also that many of these examples will have negative feedback built into them as well: I get a bad grade, my habit app streak ends, I feel embarrassed that my friends know I haven’t exercised for a week, my task list is neverending and makes me feel overwhelmed, my coach might criticize what I did today, I forgot to do the language lesson and feel bad about it.

So if most systems have both positive and negative feedback built in … what can we do?

We have to design a better system.

Essentially, you should start rewarding yourself when things are going well, and have compassion for yourself when they are not. Then, the next day, give yourself a micro-task to accomplish. Reward yourself accordingly and get back on track.

Tasks you’re avoiding never leave your consciousness for long. They hang there like clouds, some distance away, watching you.

They’re big and looming, but they don’t move very quickly, so you can always just move a bit further away. You still feel their presence though, and it feels bad.

This metaphor is super helpful for me right now.

Work in 60 to 90 minute intervals.  Your brain uses up more glucose than any other bodily activity. Typically you will have spent most of it after 60-90 minutes. (That’s why you feel so burned out after super long meetings.) So take a break: Get up, go for a walk, have a snack, do something completely different to recharge. And yes, that means you need an extra hour for breaks, not including lunch, so if you’re required to get eight hours of work done each day, plan to be there for 9.5-10 hours.

I don't normally like to link to these list type of posts since they mostly seem to offer mostly obvious tips. In this case, though, staying focused and productive is easily the most difficult part of being a freelancer, and this list offers some good advice for doing just that.